City accepting bids for structure demolition

City of Fairfield

Deadline for BIDS will be
FRIDAY, APRIL 8, 2022, AT 5 P.M.

The City of Fairfield is requesting and will receive bids from qualified vendors for the purpose of demolition of dangerous, unsafe, or substandard structures and removal of demolition debris from such structures within the City of Fairfield.

The project is demolition and disposal services at substandard buildings throughout the city at the following locations:

  1. 517 N. Hall Street
  2. 430 Bradley Street
  3. 233 S. Fairway Street

The cost will be on a lump-sum basis. Please submit separate bids for each structure. There will be no pre-bid meeting for this project, but firms are allowed to contact City Administrator Nate Smith at (903) 389-2633 or at [email protected].

The city reserves the right to reject any or all bids submitted.

SCOPE OF WORK

The contractor shall furnish all supervision, labor, materials, supplies tools, permits, fees, equipment, and supervision necessary for the demolition of structures and/or removal of demolition debris, as per the specifications outlined in this Contract. Contractor shall demolish and clear the locations within the Contract Services Area when requested by the City Administrator, or his designees (hereinafter “City”).

It is the City of Fairfield’s intent to have all structures that are declared dangerous, unsafe, or substandard which are in the City of Fairfield, demolished and cleared as soon as possible and at a reasonable cost.

Supervision, Equipment, and Material: The methods of demolition shall vary depending upon the type of structure to be demolished. The winning Contractor(s) shall determine the most efficient and effective means or methods current in the construction trade in the City of Fairfield. The Contractor must receive approval from the appropriate City Department before beginning work.

The Contractor shall furnish all the following on this non-exclusive list: labor, equipment, supervision, materials and supplies, and transportation necessary for providing Demolition Services for the City of Fairfield. All prospective contractors must affirmatively demonstrate their responsibility, including the responsibility of their proposed subcontractors.

To be determined responsible (1) a prospective contractor must have adequate financial resources to perform the work, or the ability to obtain them, (2) the contractor must be able to comply with the required schedule, taking into consideration all existing commercial and governmental business commitments, (3) have a satisfactory performance record, (4) have a satisfactory record of integrity and business ethics, (5) have the organizational experience, operational skills or the ability to obtain them, (6) have the technical equipment and manpower or the ability to obtain them, and (7) be otherwise qualified and eligible to receive an award under applicable laws and regulations.

MAJOR FUNCTIONS TO BE PERFORMED

The following is a summary of the major functions, features and services expected to be performed and provided:

  1. Demolition Services: Areas that require Demolition Services include, but are not limited to:
    · Demolition and debris removal of one-story wood frame residential structures on concrete blocks/piers/beams and non-demolition related debris removal;

· Demolition and debris removal of one-story wood frame or brick veneer residential structures on concrete slab and non-demolition related debris removal;

· Demolition and debris removal of two-story wood frame residential structures on concrete blocks/piers/beams and non-demolition related debris removal;

· Demolition and debris removal of two-story wood frame or brick veneer residential structures on concrete slab and non-demolition related debris removal;

· Demolition and debris removal of detached garages and non-demolition related debris removal;

· Demolition and debris removal of detached sheds and non-demolition related debris removal;

· Demolition and debris removal of carports and non-demolition related debris removal;

· Demolition and debris removal of accessory structures, such as doghouses, horse stalls, etc. and non-demolition related debris removal;

· Demolition and debris removal of non-asbestos containing commercial structures on slab and non-demolition related debris removal;

· Demolition and debris removal of non-asbestos containing multi-family structures on slab and non-demolition related debris removal;

· Removal of building debris and removal of non-demolition related debris removal;

· Removal of tires.

Slab removal refers to removal of the building foundation. Porches, steps, walkways, and patios are not considered to be part of the slab and shall be disposed of as building debris.

GENERAL REQUIREMENTS:

  1. Sealed Bids. Sealed bids will be received as follows: Bids shall be submitted no later than Friday, April 8, 2022, at 5 p.m. The City reserves the right to reject any and all bids. Bids received in the City Secretary’s office after the stated deadline(s) will be returned unopened and will be considered void and unacceptable. The City of Fairfield is not responsible for lateness of mail, carrier or any method of delivery. The time in the City Secretary’s office shall be the official time of receipt.
  2. Originals shall be in a sealed envelope clearly marked DEMOLITION BID, TO BE OPENED ON, MONDAY, APRIL 11, 2022. and submitted to CITY OF FAIRFIELD, ATTN: CITY SECRETARY, mailed to PO Box 1149, Fairfield, TX 75840. Hand delivery will not be available.
  3. Bids should include the non-collusion affidavit attached as Exhibit “E” and if applicable, the non-resident bidder form attached as Exhibit “F.” 
  4. Opened bids will be evaluated by City staff. Evaluation criteria will be based on the completeness of the information provided, references/reputation and best value for the City. These bids will then be presented to the city council.
  5. Individuals or firms will be notified by Noon on Wednesday, April 13 whether they have been selected for the project.
  6. Unless expressly allowed in writing by the City Administrator, no bid may be changed, amended, or modified in any manner after it is delivered to the City; however, such documents may be withdrawn and resubmitted any time prior to the applicable deadline.
  7. Bidders taking exception to the specifications, or offering substitutions, shall state these exceptions in the section provided or by attachment as part of the bid. The absence of such a list shall indicate that the bidder has not taken exceptions and shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City of Fairfield reserves the right to accept any and all or none of the exception(s)/ substitution(s) deemed to be in the best interest of the city.
  8. Bid must comply with all federal, state, city and local laws concerning types of products specified.
  9. Design, strength, quality of materials must conform to the highest standards of manufacturing practice.
  10. Minimum standards for responsible bidders: A prospective bidder must affirmatively demonstrate responsibility and must meet the following requirements:
  • Have adequate financial resources, or the ability to obtain resources required;
  • be able to comply with the required or proposed delivery schedule;
  • have a satisfactory record of performance;
  • have a satisfactory record of integrity and ethics;
  • be otherwise qualified and eligible to receive an award.
  1. City of Fairfield may request clarification or other information sufficient to determine bidder's ability to meet these minimum standards listed above. Failure to respond to such requests shall be cause for removal from consideration.
  2. The Contracted firm(s) will be required to obtain and maintain insurance with the following required coverages and minimum limits and upon request, will provide insurance certificates to City evidencing the same.  City shall be named as an additional named insured on its insurance and provided with a Certificate of Insurance providing coverage to City as an additional named insured.

Worker’s Compensation            Statutory 

Commercial General Liability    $1,000,000 per occurrence 

$2,000,000 aggregate

Professional Liability Insurance $1,000,000 per occurrence

$2,000,000 aggregate

  1. Ethics Disclosures: Texas law requires that contractors make certain disclosures.  Prior to the effective date of the negotiated Contract, the Contracted DBT must have submitted to the City a copy of the Conflict of Interest Questionnaire form (CIQ Form) approved by the Texas Ethics Commission (Texas Local Government Code Chapter 176) (attached as Exhibit “C”) and must comply with the Texas Ethics Commission reporting requirements set forth in Exhibit “D.”
  2. Prohibition on contracts with companies boycotting Israel: Chapter 2270 of the Texas Government Code prohibits the City from entering a contract with a company unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The term "boycott Israel" has the meaning assigned by Section 808.001 of the Texas Government Code. The required verification is included with and made a part of this ITB, and the same or substantially similar language must be made a part of the final contractual agreement between the City and the successful bidder.

For questions concerning the preparation of your Proposal, please contact City Administrator Nate Smith at 903-389-2633, or [email protected]