City of Fairfield seeking Design/Build Consultant

The City of Fairfield is requesting and will receive qualification statements from qualified architects and/or engineers to serve as the city’s consultant for a Design-Build construction of a City Hall and Police Department, located at 222 S. Mount St. Questionnaires may be picked up at 425 W. Commerce St., Fairfield, Texas, 75840 between the hours of 8:00 a.m. and 5:00 p.m. on normal business days, or online at www.fairfieldtexas.com. Deadline for RFQ will be Tuesday, January 4, 2022, AT 5:00 P.M.

The consultant will advise the city on the design and construction project at 222 S. Mount St., Fairfield Texas. The property includes 0.55 acres of land and had 1 existing building which has been removed. The city researched the project with the help of a citizen committee whose reports are available online at www.fairfieldtexas.com. The city also commissioned a preliminary design, but the consultant will work with city staff and the City Hall Committee to update the Scope of Work based on city needs. The selected consultant will be the city’s representative for the project and will work with the selected Design-Builder for any updates from the preliminary design. The city anticipates that this project will not exceed $3 million.

The consultant will work with city staff and elected officials on the successful delivery of the Design-Build project. The consultant will ensure the selected Design-Builder will be responsible for all architectural planning and design, cost estimating, scheduling, value engineering, constructability review during the design and construction document phases, preparation of all necessary design, bidding and construction documents with required architect and engineer seals, and the bonding. construction and warranty of the entire project.

GENERAL REQUIREMENTS:

1.1 Sealed Qualification Statements. Sealed qualification statements will be received as follows:  Two (2) signed originals of the qualification statement shall be submitted no later than 5:00 p.m. on Tuesday, January 4, 2022. The City reserves the right to reject any and all qualifications statements. Qualifications submissions received in the City Secretary’s office after the stated deadline(s) will be returned unopened and will be considered void and unacceptable. The City of Fairfield is not responsible for lateness of mail, carrier or any method of delivery. The time in the City Secretary’s office shall be the official time of receipt.

Originals shall be in a sealed envelope clearly marked REQUEST FOR QUALIFICATIONS TO BE OPENED ON, WEDNESDAY, JANUARY 5. 2022 AT 12:00 P.M. and submitted to CITY OF FAIRFIELD, ATTN: CITY SECRETARY, mailed to PO Box 1149, Fairfield, TX 75840 or delivered to 425 W. Commerce St., Fairfield TX 75840.

Qualification Statements should include answers to the following questionnaire, attached as Exhibit “A”, the non-collusion affidavit attached as Exhibit “B” and if applicable, the non-resident bidder form attached as Exhibit “C.” Qualifcation Exhibits can be found below.

Opened Qualification statements will be evaluated by City staff and members of the City Hall Committee. Evaluation criteria will be based on the completeness of the information provided, references/reputation and best value for the City.

Individuals or teams will be notified by 5:00 p.m. on Friday, January 7, 2022 whether they have been selected as a finalist to submit a sealed proposal for the project.